MEETINGS MINUTES

Info Only
EXCO Meeting 01/2013
Saturday 17th August 2013
at 49, Jln PP 1/2, Taman Putra Prima Fasa 2A
MEETING AGENDA

MINUTES EXCO 01-2013

1^ST ANNUAL GENERAL MEETING MINUTES

OF PERSATUAN PENDUDUK TAMAN PUTRA PRIMA FASA 2A

SATURDAY 22^ND JUNE 2013 AT 5.00PM

AT 49 JALAN PP 1/3,TAMAN PUTRA PRIMA PUCHONG SELANGOR

Attendance:

Joseph Lim	Mahendran Appukutty
Steve Jong	Shantakumari Rajan
Heng Lee Sin	Rita
Terence Choong	Susan Lim
Lee Huat Cheong	Wong Lai Fun
Ong See Kim	Pang Chee Wai

Chairman: Steve Jong
Secretary: Terence Choong

Introductions and Apologies

The formal meeting was called to order with quorum achieved at 5pm by Steve Jong. Steve thanked everyone present for attending this AGM. The Committee also welcome the new members. Everyone present introduce themselves to all.

Minutes of Protem Meeting

Terence Choong  read out the previous minutes of Protem Meeting. Joseph moved to approve the Minutes of Protem Meeting held on 26^th May 2013 as presented. Mahendran seconded the motion. All in favor, motion carried without any amendment.

Appointment of Banker

Terence motioned to engage Malayan Banking Bhd at GF & 1f Blk H Pusat Perdagangan Puchong Prima, Jln Prima 5/4 Tmn Puchong Prima, 47100 Puchong, Selangor as opposed to decision made during Protem Meeting. He has check with Hong Leong Bank Bhd that there will be a RM150 bank charge for registration search. Malayan Banking Bhd does not charge for search fee and for banking transactions our RA can adopt PP Tmn Putra Prima 2A instead of registered name Persatuan Penduduk Taman Putra Fasa 2A, Jalan PP 1, Puchong

The motion was seconded by Ong See Kim and passed without any objections. Steve have agreed to loan our RA RM2000 for opening of account. The committee also agreed to reimburse the RM2000 in full to Steve upon receiving the cheque book.

Appointment of Auditor

The appointment of Auditor has been deferred.

Matters Arising

To distribute circulars to all resident to inform of our RA formation~Terence to task

Terence announce about invitation from Gabungan Persatuan Penduduk Taman Putra Prima for our RA to join. Mahendran propose that we agree in principle to Gabungan President of our intention to join citing entry fee of RM100 and annual fees of RM200 is a burden to our RA as we depend solely on membership subscription. All agree to join should the fees is reduced or our RA financial status in better standing. Steve to task to discuss with Gabungan President on the entry and subscription fees.

Protem Committee all voted for accepting Ordinary membership. All new members present were officially approved and rights as ordinary member take effect immediately.

Due to funding constrain, the printing of receipt books will be deferred. The RA will be using readymade receipt books available in the market.

Terence motioned to form 3 sub committees to attend to specific issues.

Playground Committee~ to oversee all issues relating to our Taman Playground, that is grass cutting, playground equipment and trees & plants. The committee will monitor & handle all playground related complaints and bring forth all issues to Majlis Perbandaran Sepang and relevant authorities.

Housekeeping Committee~ to oversee issues relating to domestic refuse, bulk refuse, streets lights, road & drainage and common area grass cutting. The committee shall monitor & handle all related complaints and bring forth all issues to Majlis Perbandaran Sepang and relevant authorities.

Event & Fund raising committee~ to seek funding for our resident association & to carry activities relating to our resident association objectives as stated in the Constitution.

As we are in the initial stage and low membership, Joseph Lim have volunteered to head the Housekeeping Committee as Chairman of the committee, Ong See Kim volunteered to head the Playground Committee as Chairman of the committee. Terence will be heading the Event & Fund Raising Committee as Chairman of the committee.

All sub-committees Chairmen are temporary appointee and maybe be revised as per conditions warrants. The sub-committees maybe be withdraw by vote of majority from an ordinary committee meeting

The motioned was seconded by Mahendran and passed by all present without any objections

Election of 2013/2014 Executive Committee office-bearers

The following office bearers was elected without any objections from all present. 12 persons voted the Protem Committee members into office.

President: Steve Jong

Dep President: Mahendran Appukutty
Hon Secretary: Terence Choong
Asst Secretary: Pang Chee Wai
Hon Treasurer: Ong See Kim
Committee Members:
Joseph Lim
Lee Huat Cheong

Adjournment

There was no further issues Mahendran proposed and seconded by Joseph that the meeting is to be adjourned. Meeting was adjourned at 6.45pm
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Minutes of Protem Meeting

MINIT MESYUARAT PENUBUHAN

Tarikh :          26hb Mei  2013

Masa :            7.30 mlm

Tempat :       49 Jln PP 1/3 Taman Putra Prima Fasa 2A

Kehadiran :

Mr Terence Choong

Mr Pang Chee Wai

Dr Mahenderan Appukutty

Mr Ong See Kim

Mr Steve Jong

Mr Lee Huat Cheong

Mr Joseph Lim

1. Ucapan Pengerusi Penubuhan

Steve Jong selaku pengerusi mesyuarat telah mengucapkan terima kasih

kepada semua yang hadir mesyuarat penubuhan ini. Beliau menerangkan matlamat

mengadakan mesyuarat ini untuk menubuhkan Persatuan Penduduk Taman Putra Prima Fasa 2A.

2. Meluluskan Nama Dan Alamat Penubuhan

Mesyuarat telah membincangkan tentang nama pertubuhan dan bersetuju dengan sebulat suara dengan nama: “Persatuan Penduduk Taman Putra Prima Fasa 2A” dan alamatnya ialah di 40, Jalan PP 1/4 Taman Putra Prima 47130 Puchong, Selangor

3. Perlembagaan Pertubuhan

Mesyuarat telah berbincang perlembagaan pertubuhan dan dengan sedikit pindaan,

perlembagaan telah diluluskan oleh semua ahli yang hadir.

4. Perlantikan Ahli Jawatankuasa Penubuhan

Ahli-ahli seperti berikut telah dipilih:

            Pengerusi                           En Steve Jong

            Timbalan Pengerusi          Dr Mahenderan Appukutty

            Setiausaha :                       En Terence Choong

            Penolong Setiausaha       En Pang Chee Wai

            Bendahari                          En Ong See Kim

            AJK Biasa                           Mr Lee Huat Cheong

            AJK Biasa                           Mr Joseph Lim

5.  Majlis bersetuju untuk mendaftarkan pertubuhan ini dengan Jabatan Pendaftaran

     Pertubuhan Malaysia. Tugas bagi pendaftaran ini akan diserahkan kepada setiausaha untuk menguruskannya.

6.  Mesyuarat bersetuju untuk mengadakan akaun pertubuhan di Hong Leong Bank Bhd yang beralamat di No. E-01-07 & E-01-08, Jalan Puchong Prima 5/3, Puchong Prima, 47100 Puchong,Selangor

7. Mesyuarat telah berbincang dan bersetuju dengan sebulat suara bahawa Presiden, Setiausaha & Bendahari adalah ahli pemegang amanah bagi pertubuhan ini dalam perlembagaan pertubuhan ini.

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Pengerusi Penaja                                                    Setiausaha Penaja

Steve Jong                                                              Terence Choong